Travel Allowances

Reimbursement for expenses related to

out-of-district professional learning activities

Upon returning from a conference, a staff member must fill out a check request form and submit it to his or her supervisor with all original, itemized receipts and a copy of the approved visitation request.  Click here to download a copy of the check request form. 


PERSONNEL SERVICES
Regulation 4410.2

Professional   Activities, Training and Professional Growth  PDC Expense Reimbursement

Travel and lodging costs: The district will pay for travel expenses for district employees and Board members who travel outside the district for training, professional development, attendance at district-related meetings or for other approved reasons related to their positions with the district. When payment for travel and lodging costs cannot not be made prior to the event for an out-of-district professional development activity, the costs are to be paid by the participant. Reimbursement will be made after the participant completes the activity and processes a reimbursement request. Participant must complete a check request form with all original receipts attached. District initiated Professional Learning activities are paid by the district at the discretion of the superintendent or designee.

 

Mileage: For events in the local area (within a 50 mile radius of  745 Jeffco Blvd.) travel will not be reimbursed unless the employee travels from or returns to work for a work related reason. Travel outside the local area will be reimbursed for round-trip mileage. Mileage is reimbursed at the rate of $.35 Standard mileage. Allowances for travel will be determined by Google Maps. Employees are expected to ride together when traveling to the same conference. Employees may make arrangements to use school vehicles if so desired and they are available.   The following are standard mileage allowances within the state:

Cape Girardeau 100/200 RT

Chicago 320/640 RT

Cincinnati 370/740 RT

Columbia 135/270 RT

Jefferson City 125/250 RT

Kansas City 275/550 RT

Knob Knoster l 50/300 RT

Lake of the Ozarks 175/350 RT

Springfield 215/430 RT

 

Out-of-State: Professional learning activities are discouraged when comparable trainings are available in-state that can meet the professional learning needs of the district. Any visitation professional development request for professional learning to occur out-of-state would need to follow this process and need final approval from the Board of Education. The definition of out-of-state is travel in excess of 350 miles one way.  The Board of Education must approve any out-of-state travel.

 

Airfare: Airfare allowances shall be based on coach rate and shall not exceed the mileage reimbursement rate for that destination unless approved by the superintendent or designee.

 

Meal Allowance: Meal reimbursement will not exceed $40.00 per day for out of town overnight travel workshops. The district will not pay for alcohol, and gratuities will not exceed 15% of the meal cost. Original receipts must be attached for reimbursement of expenses.

 

Lodging: Nightly hotel expense will be determined at a rate not to exceed the the conference rate or  $150.00 per night when there is no conference rate, unless approved by the superintendent or designee. It is expected that employees will share a room when attending the same conference when possible.